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ScanFile V8 is a powerful yet most user-friendly document management system.  The extensive range of options cater for the most complex of file management tasks. The basic concept of ScanFile is to deliver secure efficiency. It provides the user with his documents, in their entirety, as a virtual archive.

ScanFile is aimed at those who want increased productivity by means of an information management solution that is designed around their specific needs.

Download ScanFile® v8 Brochure

ScanFile needs never be over specified; only those options that meet specific needs are added to the core application, which can be extended at any time.

The essential purpose of ScanFile is to organize and manage current
documentation so as to enable efficient and cost effective work processes.

The organized and valuable archive that results is but a by-product.

The ScanFile administrator establishes controlled and monitored access for all users
and range of functions. Users may have access to all documents from their network workstation and can process tasks using conventional desktop applications.

Any type of file can be stored within ScanFile; it is therefore now possible to review
a document in its entirety no matter the original application.

ScanFile provides all the tools needed for capturing and indexing documents, and
the allocation of appropriate access rights. ScanFile establishes a secure environment for multifaceted corporate filing.

ScanFile offers the all important features for the import of electronic files, precise scanner control, bulk “near line” storage and hands-free indexing opportunity through targeted OCR and Barcode, with full page OCR providing a recovery
opportunity in the event of retrieval criteria that may not have been anticipated.

All the tools needed to capture, index, store and retrieve are placed at your finger-
tips... the ScanFile core and option range.

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Features:

• User friendly screens and processes
• Up to 10 index fields can be individually assigned to each subject Folder
• Import of non-ScanFile “electronic documents”
• Integration with Microsoft Office:
   - direct archiving of Word, Excel, PowerPoint, Outlook and Access documents
   - direct launch of Office applications from ScanFile V8
   - archiving and printing in one step
• Index by specific and complementary terms, generic keywords and full text search
• Comprehensive management of user rights
• Scheduler service
   - automatic, scheduler based activities and document collections
• Exporting up to 50 documents into a “ScanFile Wallet”
   - Licence-free Wallet viewer
• Document Retention Control- Exporting, deleting or review of documents
when the retention time is expired
• Keyword module
   - Assigning of one or more keywords to a document
• TiffWriter archiving into ScanFile of any printable document

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Optional Features (sold separately):

• Library module for group searching across folder boundaries
• Form Recognition according to unique attributes of logo or placement of keywords
• OCR and Barcode modules to automate indexing and provide word tables of selected
   documents or entire folder collections
• Virtual Network Printing (VNP) to ScanFile archive in parallel with print job
• Document Routing workflow; defined, controlled and logged flow processing
• Audit Trail activity logging, administrator definable
• COLD import of mainframe data, to include a form overlay facility
• LuraDocument super compression of colour documents
• ScanFile Remote Station
• ScanFile WebServer